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HR Administrator cum Secretary (1 year Contract)

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Direct Search Asia Published: September 8, 2017


Our client a well established ship management company is on the lookout for HR administrator cum Secretary to be based in Singapore

 Position Overview  


To process Company’s Payroll and provide administrative support to HR Department and to assist the Managing Director with secretarial support.

Key Responsibilities & Accountabilities (HR Support)   

  • Processing of payroll including submission of monthly CPF, IR21 Tax Clearance and Annual IR8A submission
  • Submission of claims for NS Makeup Pay, WDA training courses, maternity, paternity and childcare reimbursements
  • Application, renewal and cancellation of work passes
  • Training administration including course enrolment, updating of training records, Government grant applications, submission of monthly training reports and training logistics
  • Support activities to address compliance to employment laws, including monitoring and evaluate effectiveness of compliance activities
  • HR administration such as on-boarding and exit clearance and assist employees in any HR-related enquiries
  • Administration of time management and leave system
  • Employee benefits administration, (e.g. insurance benefits)
  • Support Company events and HR activities – e.g., employee engagement activities
  • Provide full spectrum of HR support (when needed)

Key Responsibilities & Accountabilities (Secretarial Support)

  • Provide secretarial and administrative support to MD (e.g. manage MD’s calendar)
  • Updating of CRM software (Salesforce.com)
  • Assist in planning and preparation of meetings and conferences
  • Send e-mails and make calls as instructed by MD
  • Assist in creating Powerpoint Business Presentations as required


Internal - Maintains working relations with staff in other departments of company as well as with staff in other divisions of the organization to ensure that service levels are maintained.

External - Maintains working relations with clients and service providers to ensure that service levels are maintained.


Diploma/NITEC in Business or Human Resource Management or WSQ Diploma in Human Resources (HR Management)

Requirements / Experience

  • At least 1-2 years of relevant experience in HR with payroll experience as a prerequisite
  • Accountable, adaptable, attentive to detail and be initiative in problem solving
  • Strong interpersonal and communication skills with good command of written and spoken English
  • Well versed with local employment law and legislation
  • Basic accounting knowledge is an advantage
  • Enjoy working in a dynamic and fast paced environment
  • Comfortable with higher management
  • Computer literate with particular emphasis on MS Office and Outlook.

 Key Knowledge Areas

Employment laws, administration and secretarial support

Skills & Competencies

  • Good communication and facilitation skills to work with employees from all levels and areas within an organization and to communicate ideas and information to employees and management
  • Plan and organize activities and events by Identify costs and resource requirements associated with event, developing a detailed action plan and participate in set-up of event and equipment
  • Identify benefits eligibility to assign required entitlements to individuals, calculation of employee benefits payout and communicate benefits to employee for information and verification
  • Resolve queries and disputes on benefits
  • Training administration, including dissemination of available training programmes, respond to employee queries, tracking of course attendance and collate feedback forms
  • Compliance to employment laws, organizational policies and procedures, and legislations by identifying, documenting and communicating compliance risks
  • Analytical, problem-solving and decision-making skills to manage and resolve issues
  • Work with privacy and confidentiality considerations that govern all human resource transactions
  • Planning and organization skills to assign priorities within own scope of work
  • Possess computing skills needed to use spreadsheet, presentation and text processing software
  • Collect, analyze and organize information to complete tasks and evaluate situations


Visit www.directsearchasia.com/vacancies and follow us on LinkedIn for more information and opportunities 

Registration No: 201425475W
EA License No: 14C7312

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