Crewing Coordinator

Flagship Management Published: June 18, 2019
Tampa, United States
Job Type



Crewing Coordinator - Tampa

The Crewing Coordinator is directly responsible to the Marine Personnel Manager.

Job duties:

  • Communicate with vessels to identify crew change requirements and ETA’s.
  • Manage Vessel Daily Crew Change Sheet
  • Arrange air travel, ground transportation and overnight accommodations, as needed for crew members going to and departing from vessels on regularly scheduled/unscheduled crew changes.
  • Verify travel vendor, cost and vessel/crew member for Accounting Department.
  • Update and assure current crew roster is correct.
  • Provide travel itineraries to vessel crew members going to and departing from vessels.
  • Communicate crew change information with facility security personnel, the operations manager and dispatch as needed to assure access to vessel through third party docks and fleets, etc.
  • Coordinate unscheduled crew changes as necessary
  • Update Master Crew List to assure proper crewing level
  • Coordinate crew change exceptions with Port Captains, Dispatch, Training, Claims and Safety as necessary
  • Manage “Leave of Absence” requests.
  • Coordinate injured and/or ill crew members’ status with Benefits and Claims.
  • Other tasks as appropriate and assigned by Department Manager or others in support of vessel crewing mission and company goals.
  • Communicate with the Marine Personnel Manager on missed crew changes, no calls/no shows, disciplinary documentation, evaluations, transfers, leave of absence requests, etc
  • Coordination and planning of the Captain’s and crew meetings and coordination of travel arrangements

Preferred Qualifications:

  • High School diploma or GED required; College preferred
  • 2 years of crewing/dispatching experience in transportation or related field preferred
  • Position requires ability to “on call” including nights and weekend.
  • Familiarization with US Coast Guard licensure
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