Senior Officer (Contracts and Trade Support)

1. Contract Administration (50%)

• Prepare and vet the Division’s and counterparties’ contracts in accordance with concluded deal
  parameters.
• Liaise between traders, operations, and legal dept on contract status, terms and contract issues.
• Responsible for ensuring that shipments and vessels are executed smoothly according to
  contractual terms.
• Be the primary interface between the Division and counterparties’ contract negotiation and/or
  operations team.
• To propose and negotiate contractual terms, under the guidance of traders to maximize
  beneficial outcomes for the Division, balancing client satisfaction and firm objectives.
• Issue, monitor, and manage shipping instructions, vessel nominations and related matters.
• Monitor and help to ensure the smooth execution of all matters related to letter of credit and
  insurance documentation.
• Calculate and monitor demurrage, claims, and other charges as per contract and C/P (Charter
  party) to avoid /minimize demurrage and/or settle payment with owners/shippers / receivers.
• Manage and coordinate customer/supplier payment terms to ensure timely collection and
  payment in compliance with contractual terms/conditions.
• Liaise with traders on open positions, vessels’ loading, and other issues pertaining to trading
  risks.
• Coordinate vessel execution with supplier/buyer/port operations and supervision
  companies.

2. Compliance and Trade Support (35%)

• Ensure that contract memos and physical deal recaps are reported accurately and in a timely
  fashion to relevant internal stakeholders.
• Maintain and monitor credit limit database for counterparties and apply for credit limits
  when required.
• Perform daily reconciliation of trades with Market Risk / Middle Office to ensure that physical
  trading positions are represented accurately.
• Ensure that month-end transactions and other internal processes are completed in a timely
  manner.
• To maintain and enhance reporting tools for trade monitoring and trade-related activities.
• Provide support for systems and processes by working in collaboration with
  relevant stakeholders for the betterment of the division’s and firm’s trading activities.

3. Others (15%)

• Assist in preparing and maintaining trade-related spreadsheets and data to support the Division’s activities.
• Proactively foresee and highlight the opportunities and risk/exposure.
• Any other administrative task as given by the manager from time to time.

KNOWLEDGE, SKILLS, AND ABILITIES

• At least 2 years of contract management experience in dry bulk, preferably in Iron Ore trading.
• Degree in trade, management, international business or quantitative-related field.
• Knowledge of Incoterms and International trade (such as document flow, physical trading controls, etc.) ; be able to apply in daily operations when required.
• Good knowledge of Letter of Credit under UCP 600 & ISBP.
• Knowledge of shipping practices e.g. C/P terms and its relation to sales/purchase of
  contracts, laytime calculations, C/P B/L requirements, etc including insurance classifications.
• Knowledge of L/C terms and conditions preferred and able to prepare a full set of shipping
  documents in accordance with L/C and contractual requirements.
• Ability to identify and solve day-to-day problems independently.