Voyage Coordinator (Oil Tanker)

Key Accountabilities:

• Acts as the primary operations point of contact (24/7) for assigned equipment.
• Responsible for preparation and communication of voyage orders, and further instructions.
• Handles vessel/ cargo stowage agency nominations and or appointments, and communications.
• Ensures all assigned voyages are performed as defined by company-standardized voyage orders.
• Ensure all emails are correctly tagged as per the process for working in SEDNA.
• Ensure accurate capture of voyage details in IMOS and other systems, as applicable.
• Interface with Commercial schedulers, charterer, agents, terminal, vessel/barge owners/operators and tanker brokers in respect of voyages to and from 3rd party customers.
• Interaction with Marine Assurance to maintain minimal exposure for cargoes and assets
• Work with Loss Control to eliminate or minimise any impairment in cargo quality or quantity.
• Monitor vessel’s bunker ROB and consumption for heating, tank cleaning and ECA zone consumption.
• Manage all aspects of voyage costs and cargo documentation related to Operations.
• Verify and approve Hire payments, freight invoices and all other secondary voyage costs.
• Represent the company with carriers, terminal personnel, and/or other internal/external contacts in a professional manner.
• Possess a firm understanding of the Global Vessel Incident Reporting & Crisis Monitoring Plan and ensure duties are performed as per the “On Call Incident Report Manual”.

Required Qualifications, Experience and Skills

• Bachelor’s degree or equivalent years of experience.
• Broad understanding of marine transportation business, including marine logistics, dispatching, and general marine transportation processes.
• Possesses a fundamental understanding of marine risk and exposures to marine liability.
• Proficiency in SEDNA and IMOS.
• Strong computer proficiency in Microsoft Office and the ability to learn new systems as required.
• Ability to handle multiple tasks and efficiently prioritize work to meet deadlines.
• High level of accuracy and attention to detail.
• Excellent communication, facilitation, planning and organizational skills.
• Works effectively in teams with a strong desire for personal learning and sharing of knowledge with others.